Email is mostly typing the same kinds of sentences over and over. "Thanks for sending this." "Let me know if you have questions." "Can we schedule a call?" Speaking these feels faster than typing them, and it is.
Why This Works#
Typing: 40-60 words per minute. Speaking: 130-150. Email is plain language. No symbols, no formatting. Just talk.
A 100-word email takes:
- Typing: 1.5-2.5 minutes
- Dictation: 40-50 seconds
If you send 40 emails a day, that adds up to 40-80 minutes.
Works in any email app#
Hold Fn, speak, release. Whisperer copies the text and shows a Copied ⌘V toast. Press ⌘V to paste it into the reply. That works in any email client:
- Gmail (Chrome, Safari, Arc)
- Apple Mail
- Outlook
- Superhuman
- Hey
Let AI lay out the email#
In Workspace, open AI Modes and set the post-process mode to Email while you clear your inbox. You speak the content and it comes back with a greeting, paragraphs and a sign-off. Switch back to plain dictation when you're done. The rewriting runs on the AI you pick on the LLM page, which by default is a model on your Mac.
How It Works#
Quick Replies#
Hold Fn, say your reply, release:
“Thanks for sending this over. I've reviewed the proposal and have a few comments. Can we schedule a call for Thursday afternoon to discuss? I'm free after two PM.”
Thanks for sending this over. I've reviewed the proposal and have a few comments. Can we schedule a call for Thursday afternoon to discuss? I'm free after two PM.Press ⌘V and it's in the reply field.
Longer Emails#
For multi-paragraph emails, toggle mode works better (press Fn once to start, again to stop):
“Hi team. I wanted to share an update on the Q2 roadmap. We've finalized the three main initiatives: the API migration, the new onboarding flow, and the performance optimization sprint. Each one has a designated lead and a two-week timeline. I'll share the detailed breakdown in our Monday standup. Let me know if you have any questions or concerns before then.”
Hi team. I wanted to share an update on the Q2 roadmap. We've finalized the three main initiatives: the API migration, the new onboarding flow, and the performance optimization sprint. Each one has a designated lead and a two-week timeline. I'll share the detailed breakdown in our Monday standup. Let me know if you have any questions or concerns before then.Subject Lines#
Click the subject field, hold Fn:
“Q2 roadmap update and next steps”
Q2 roadmap update and next stepsWhat Works Best#
Speak naturally
Whisperer picks up punctuation from your pauses and tone
Dictate the whole thing at once
Sentence by sentence is slower than just saying the whole email
Scan before sending
Takes two seconds. Catches the occasional transcription error.
Add names to your dictionary
Colleague names, project names, company jargon. Saves correction time.
Plain dictation or Email mode#
| Situation | Use |
|---|---|
| Two-line reply | Plain dictation with Fast Polish |
| A batch of client emails | Email AI mode |
| A message you'll edit heavily | Plain dictation |
Mobile Drafts#
Whisperer is Mac-only, but most email clients sync drafts. Start an email by voice on your Mac, finish on your phone. Or the other way around.
FAQ#
Won't it make mistakes?#
Whisper handles conversational English well. It's accurate for everyday email, but scan before you hit send.
What about sensitive emails?#
Speech is turned into text on your Mac. With the built-in AI model nothing is sent anywhere, which makes it fine for confidential mail.
Does formatting work?#
Whisperer gives you plain text to paste. Your email client handles formatting, and plain text is usually what you want anyway.
Related: Dictation for Slack, Gmail & Notion, AI Writing & Post-Processing, Rewrite dictation with AI. See pricing and all features.